Let Members Apply From Your Website, Not Only in Discord DMs

Most applications on Discord happen in DMs: the member presses Apply, the bot messages them, and they answer there. That works for most people. It does not work for the member whose DMs are closed, the one writing a long whitelist backstory on a phone keyboard, or the person who found your server through your website and has never seen the panel channel.

For them, Mico puts the same form on the web.

Why would members apply on a website instead of in DMs?

Three reasons come up again and again.

Closed DMs. A lot of people turn off DMs from server members to keep spam away. When they press Apply, the bot cannot reach them, and they get told to change a privacy setting. Some do. Some leave. The website skips the DM entirely. If you run into this a lot, the applicant-side walkthrough is in why Discord asks you to enable your DMs.

Long answers. A staff or whitelist application can ask for paragraphs. Typing those into a Discord pop-up on a phone is unpleasant. A browser page with a proper text box and a character counter is easier, and the answer is saved as they go.

A link you can share. A panel lives in one channel. A web page has an address. You can put it in a tweet, a forum post, your server listing, or the "Join the team" button on your own site.

Where is the panel's web page?

Once a panel is posted in a channel, the post has two buttons: Apply and View Online. View Online opens the panel's page on micoapp.io. It shows what members see in Discord: the title, the description, the button, and whether the panel is open right now.

The page reports four states:

A draft panel has no page. Neither does a panel that was never posted. Post it first, from /panel or the dashboard.

How does applying on the website work?

For the member, it is the Discord flow in a browser.

Before they press Apply, the page already runs the panel's start checks for them as a dry run. Nothing is created, but they see the same message the bot would give: "You can apply again in 3h 12m", "You need a specific role to apply for this position", and so on. No one fills in ten questions only to be refused at the end.

When they press Send, the application is final. The questions are frozen from that moment, the AI scores it if the panel uses the AI, and the review message appears in your review channel with the answers attached.

Why do applicants have to sign in with Discord?

This is the question every admin asks, so here is the honest answer: Mico does not take applications from people without a Discord account, on the website or anywhere else. There is no anonymous form and no email-only form.

That is a choice, not a missing feature. An application on Discord is only useful if it is tied to a member:

• Accepting has to do something. Mico gives and takes roles when you accept or deny. It cannot give a role to an email address.
• The rules need a member. Required roles, roles that cannot apply, and the minimum time in the server are all read from Discord.
• Your team needs to reach them. The decision goes out as a DM, and the review message links to the person.

So the member must sign in, and they must be in your server. Someone who is not in it is told to join first.

If you want a form for people outside Discord, a general form tool fits better. The trade-offs are laid out in Google Forms or a bot for Discord applications.

Are the rules the same as applying in Discord?

Yes, all of them. When a member starts an application on the website, Mico reads them from Discord itself: their roles and the date they joined your server. The site does not tell the bot who someone is or what roles they have.

So every check runs in the same order as on the Apply button:

1. The panel is paused, or outside its opening hours
2. The panel has reached its cap
3. They already have one in progress or waiting
4. They lack a required role, or have a role that cannot apply
5. The server has too many applications in progress at once
6. They applied too recently (the cooldown)
7. They have not been in the server long enough

The first one that fails is the answer they see. Checks also run again when they press Apply, so two people racing for the last place are handled correctly.

Answer lengths are checked too. If a question asks for at least 200 characters, the website enforces it exactly as the bot does.

How do I embed the application form on my own website?

In the dashboard, the panel's settings include a website part with two things: the public link and a widget.

The widget is a small card you paste into your site as an iframe. It shows the panel with its title and its state (open, paused, closed or full). Its button opens the apply page on micoapp.io, where the person signs in and applies. The form itself always runs on micoapp.io, because that is where the Discord sign-in happens.

This suits:

• A clan or esports site with a "Try out" page
• A game server's website with a "Get whitelisted" page
• A community wiki or a landing page for staff recruitment

The widget follows the panel's look on your plan, the same as the post in Discord. Which plan unlocks a custom colour and images is on the pricing page.

What happens after a website application is sent?

Exactly what happens after a DM application:

• The AI scores it, if the panel has the AI on and the server has scores left this month
• The review message is posted in your review channel, with the scores and the full text as a file
• Your reviewers accept or deny with the usual buttons
• Roles are given or taken, and the webhook fires on plans that have one

The decision reaches the applicant as a DM from Mico. If their DMs are closed, they are not told, and your reviewers see "Their DMs are closed: they were not told." on the review message. The applicant can still sign in on micoapp.io and open My applications, which lists what they sent, the status, and lets them withdraw one that is still waiting.

The staff application set-up guide covers the review channel and reviewer roles, if those are not set up yet.

What does the website not do?

If most of your applicants already apply in DMs without trouble, you do not need to change anything. The View Online button is on every posted panel either way, so the members who need the website will find it.